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Data Coordinator
 
JOB CODE:105705
 
PAY GRADE:2210
 
SALARY RANGE:$38,389 - $53,139
 
LOCATION OF WORK
Department of Human Development and Services
 
GENERAL DESCRIPTION
This is a grant-funded position under the direction of the Program Administrator - HIV/AIDS. The employee in this class is responsible for the day-to-day implementation and coordination of data management activities for the HIV/AIDS Program. Work involves adhering to HIV/AIDS program and Center for Disease Control (CDC) confidentiality guidelines that dictate the required standards for protecting the security and confidentiality of data received, maintained, and transferred by the program. Work also involves coordinating the integration of data collection strategies and applications, including coordinating activities to support the data system, promoting data consistency and quality, providing oversight and day-to-day management of program specific software. Performs other work as requested.
 
ESSENTIAL WORK TASKS
Researches, conceptualizes, and implements service-level and client-level reporting systems. Provides leadership and technical advice to staff and Advisory Council regarding data system utilization, revision and expansion. Provides input in the development and/or revision of software application specifications, business rules, and system policies and procedures. Keeps abreast of new developments in HIV/AIDS-related data collection technology and strategies; coordinates and oversees changes and enhancements to the HIV/AIDS program website. Performs data linkage using MS-ACCESS and standardizes data in preparation for linkage to other databases. Appends records to existing records and creates new records; uploads data to Health Resources and Service Administration (HRSA) and other funders for reporting purposes. Participates in the preparation of reports to funders and stakeholders. Ensures data quality through development and maintenance of edit queries; checks for duplicates on a routine basis and corrects data errors and inconsistencies. Provides training and technical assistance related to data entry and reporting to sub-recipients. Produces time-defined (monthly, quarterly, etc.) program reports for staff for their review and to be used for program planning, monitoring, and evaluation. Performs standard statistical and epidemiological analyses; responds to data requests, queries, and generates reports using standard methods. Develops new databases as needed by the program; documents new procedures and any corrections made to the databases. Assists with the automation of routine tasks to enhance functioning of current program databases; provides written documentation of programming and operating procedures.
 
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of automated client-level reporting systems and health care database capabilities. Knowledge of HIV/AIDS healthcare services and public health principles and practices. Skill at the intermediate level or higher in WINDOWS-based word processing, spreadsheet and database software applications. Ability to use email and the Internet as an integral component of job activities. Ability to make logical and sound judgments in problematic situations. Ability to anticipate/recognize potential problem areas and intercede appropriately. Ability to prioritize needs and plan accordingly. Ability to work with people of diverse ethno-cultural groups in a sensitive, non-judgmental manner. Ability to express ideas clearly and concisely, orally and in writing, to groups and to individuals. Ability to communicate effectively and maintain effective working relationships with staff, students, parents, community, private partners and external agencies. Ability to make informed objective decisions. Ability to compile and analyze data and make effective recommendations and decisions. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.
 
MINIMUM REQUIREMENTS
EDUCATIONAL AND EXPERIENCE
Bachelor's degree in public health, statistics, epidemiology, behavioral science, public administration or related field, and one year experience in data management in the health field.
 
SUBSTITUTIONS
Any equivalent combination of education and experience.
 
CERTIFICATIONS/LICENSES
None.
 
OTHER JOB ASPECTS
Fluency in the use of database software required.
 
NOTE:
The work examples described in this specification are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from job performance requirements if the work is similar, related or a logical assignment to the job.