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Program Administrator - Head Start
 
JOB CODE:105500
 
PAY GRADE:2260
 
SALARY RANGE:$48,995 - $67,821
 
LOCATION OF WORK
Department of Human Development and Services
 
GENERAL DESCRIPTION
Under the general direction of the Executive Program Administrator performs responsible supervisory and administrative work by serving as a senior management team leader. Work involves planning and directing the work of a large size staff of professional, mid-level professionals, and clerical employees engaged in program operations. The employee of this class is responsible for developing, implementing, and managing programmatic services and activities for children and families. Work is performed with relative professional discretion and independence. Performs other work as requested.
 
ESSENTIAL WORK TASKS
Plans and directs the activities of a large group of professional, sub professional and clerical employees engaged in providing Head Start services to preschool aged children. Establishes operating and administrative policies and procedures of the Office of Social Services/Head Start Program to assure efficient program operation. Develops long range objectives and plans for the Head Start Program and projects and initiates implementation of developed plans. Provides for continual monitoring and evaluation of all Head Start Centers making appropriate adjustments to ensure an optimum level of service and adherence to budgets. Reviews Office of Social Services/Head Start budget and financial reports for compliance with funding regulations. Assist in preparing for, and achieving compliance with any local, state or federal audit of services including, but not limited to, USDA and Head Start. Works closely with other community agencies and the Policy Council to ensure organization, training and effective program operations. Provides administrative leadership in planning, design, and evaluation of all program components of Head Start. Serves as an advocate for program, disseminates program information, and represents the agency before community groups, funding source, boards and committees. Develops and updates policy manuals, trains staff on agency policy and procedures. Creates and implements systems that involve staff from lowest to the highest levels in the decision making process, and ensures staff accountability. Assures the enrollment targets are met as required by performance standards, regulations, grants and contracts.
 
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of municipal accounting, budgeting practices and federal grant programs. Knowledge of public, private or non-profit boards. Knowledge of development and implementation of employee development plans for all employees in the program. Skill in the formulation, preparation and submission of annual budgets. Skill in the use of computer technology. Skill in conducting a community needs assessment and an annual program self-assessment. Skill in conducting annual program self-assessment. Skill in establishing and maintaining an internal communication system. Skill in evaluating staff performance, interviewing and hiring. Ability to communicate effectively with staff, students, parents, community, private partners and external agencies, and to make informed, objective decisions. Ability to formulate and implement long-range plans for expansion. Ability to express ideas clearly and concisely, orally and in writing, to groups and to individuals. Ability to establish a framework for collaborative action and involve the community in developing and supporting shared beliefs, values, mission and goals for the program. Ability to maintain confidentiality of program, staff and client information. Ability to demonstrate commitment to the department mission, values and polices in performance of daily duties. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.
 
MINIMUM REQUIREMENTS
EDUCATIONAL AND EXPERIENCE
Master's degree in social work, public or business administration, education, or a related field, and three years experience as a supervisor/director administering a large federal program; and one year of experience supervising a sizeable staff.
 
SUBSTITUTIONS
None.
 
CERTIFICATIONS/LICENSES
None.
 
OTHER JOB ASPECTS
May require typing or other computer software skills.
 
NOTE:
The work examples described in this specification are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from job performance requirements if the work is similar, related or a logical assignment to the job.