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Central Garage Business Officer
 
JOB CODE:100620
 
PAY GRADE:2170
 
SALARY RANGE:$31,583 - $43,718
 
LOCATION OF WORK
Department of Public Works
 
GENERAL DESCRIPTION
Under the direction of the Vehicle and Maintenance Operations Manager, performs responsible administrative and supervisory work in coordinating all business activities of the Department of Public Works Central Garage. Work involves directing all clerical activities in the billing processes for parts, labor, fuel and lubricants; supervising automotive parts personnel in inventory management; analyzing computerized maintenance reports of all City-Parish vehicles; and preparing vehicle specifications for new acquisitions. General supervision is exercised over a small clerical staff and automotive parts personnel. Performs other work as requested.
 
ESSENTIAL WORK TASKS
Supervises a small staff of clerical employees engaged in processing the billing for all Central Garage services and related clerical activities. Supervises a small staff of inventory parts personnel to ensure the proper receipt, storage and issuance of supplies. Prepares the annual budget for Central Garage revolving fund account. Monitors expenditures and revenue reports for proper financial management. Analyzes computerized motor vehicle reports for areas for improvement and recommends appropriate changes in Central Garage operations. Operates computer; provides computerized motor vehicle reports for all divisions. Make purchases for operation of Central Garage. Coordinates with Department of Public Works Business Office all billing and inventory procedures. Responsible for petty cash fund, issuing cash, receiving invoices, balancing fund for replenishing. Purchase office supplies and office equipment.
 
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of automotive parts inventory control principles, practices and procedures. Knowledge of City-Parish purchasing and requisitioning procedures. Knowledge of the principles of office management, and the methods of application of this knowledge to varied work problems. Knowledge of accounting principles, practices, and procedures. Ability to analyze computerized motor vehicle and inventory reports and apply the data as necessary. Ability to establish and maintain effective working relationships with subordinates, superiors, and agency, department and/or division heads. Ability to express ideas clearly and concisely, orally and in writing. Ability to make decisions based on recognized precedents and office practices, and use resourcefulness in meeting new problems. Ability to plan and direct responsible clerical and administrative procedures. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.
 
MINIMUM REQUIREMENTS
EDUCATIONAL AND EXPERIENCE
Bachelor's degree and two years experience in accounting or inventory management work.
 
SUBSTITUTIONS
Any equivalent combination of education and experience.
 
CERTIFICATIONS/LICENSES
None.
 
OTHER JOB ASPECTS
None.
 
NOTE:
The work examples described in this specification are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from job performance requirements if the work is similar, related or a logical assignment to the job.