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Purchasing Analyst II
 
JOB CODE:106245
 
PAY GRADE:2180
 
SALARY RANGE:$33,162 - $45,904
 
LOCATION OF WORK
Purchasing Department
 
GENERAL DESCRIPTION
Under the direction of the Purchasing Director and Assistant Purchasing Director, receiving broad review while performing highly responsible technical work in the large scale purchasing of a wide variety of supplies, materials and equipment in the centralized purchasing program of the City-Parish government. Work involves responsibility for negotiating and preparing annual contracts for the purchase of supplies and services, and for developing specialized specifications in order to receive and award accurate bids. Work also involves researching laws, rules and regulations governing the City-Parish in the purchase of materials, supplies and equipment, as well as the performance of other duties related to purchasing functions. Provides close regulatory supervision over department and agencies of the City-Parish and the vendor community; Submits actions for review and approval for procurement related activities and programs/projects. Performs other work as requested.
 
ESSENTIAL WORK TASKS
Develops, negotiates, awards and manages a system of complex, annual City-Parish contracts for the purchase of a wide variety of commodities and ensure compliance with all regulatory requirements. Purchase supplies, services and equipment for all City-Parish agencies/departments above their delegated authority. Develops detailed technical specifications on purchases requiring special knowledge of complex commodities in order to receive accurate bids, analyzes and tabulates results, recommends award to appropriate bidder, and prepares award documents for purchase order or contract development; ensures specifications are not restrictive but adequately describe City-Parish requirements. Participates, organizes and conducts pre-bid conferences for purposes of fostering competitions, gaining both end-user and vendor input, explaining bid and contract requirements and correcting possible ambiguities. Monitors, evaluates, and forecasts economic and market conditions to determine proper actions relative to contracts which will best serve the economy and supply needs of City-Parish departments/agencies. Provides close regulatory supervision over City-Parish agencies/departments by providing direction, training, and guidance to administration, department heads, and staff in problem resolution concerning contracts or projects; explains current procurement laws, policies, and procedures. Performs an audit function to ensure compliance with purchasing rules and regulations by reviewing and recommending final approval or disapproval of procurements and payment voucher documents.
Serves as primary liaison to user agencies on a daily basis concerning the online purchasing system that processes requisitions, purchases and changes orders by providing assistance and recommendations as needed; refers users to others as needed for training, database assistance and communication problems. Works with City-Parish administrators, high level officials in private industry, governmental bodies and other personnel to solve problems associated with purchases and contracts; serves as a specialist in city wide procurement of commodities and services. Responsible for adhering to all safety rules, procedures and practices and use personal protective equipment and devices provided as a condition of employment; also responsible for making safe work practices a part of all operations Reviews and recommends approval of emergency and other non-competitive purchases for agencies of the City-Parish; prepares change orders for purchase orders. Assists in planning, organizing, and conducting workshops and seminars to inform agency personnel and vendors on all procurement laws, policies, and procedures.
 
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of purchasing methods and procedures and the preparation of detailed purchase specifications. Knowledge of the sources of supply, local vendors, market and price trends. Knowledge of federal, state and local purchasing laws and regulations. Knowledge of the supply and equipment needs of City-Parish departments and agencies. Ability to develop and compare specifications and bids and to tabulate and analyze bids. Ability to negotiate and prepare annual contracts for the purchase of services and supplies. Ability to analyze departmental supply requests and prepare detailed technical bids. Ability to provide regulatory supervision to the City-Parish departments relative to procurement and procurement related programs/projects. Ability to establish and maintain effective working relationships with vendors and other employees and the public. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.
 
MINIMUM REQUIREMENTS
EDUCATIONAL AND EXPERIENCE
Bachelor's degree, and three years experience in procurement or other business administration related activities.
 
SUBSTITUTIONS
Master's degree in public administration, business administration, management, finance or accounting may be substituted for two years of required experience; or certification by the Universal Public Purchasing Certification Council (UPPCC) as a Certified Professional Public Buyer (CPPB) or a certified Public Purchasing Officer (CPPO) may substitute for one year of required experience; or any equivalent combination of education and experience.
 
CERTIFICATIONS/LICENSES
None.
 
OTHER JOB ASPECTS
None.
 
NOTE:
The work examples described in this specification are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from job performance requirements if the work is similar, related or a logical assignment to the job.