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Grants Administrator
 
JOB CODE:105221
 
PAY GRADE:2260
 
SALARY RANGE:$48,995 - $67,821
 
LOCATION OF WORK
Office of Community Development
 
GENERAL DESCRIPTION
Under the general direction of the Urban Development Director, performs responsible supervisory and administrative work serving as a senior management team leader. Work involves planning and directing the work of a large staff of professional, mid-level professional, and clerical employees engaged in program operations. The employee of this class is responsible for developing, implementing, and managing programmatic grant services and activities for individuals, agencies and private companies. Work is performed with relative professional discretion and independence. Performs other work as requested.
 
ESSENTIAL WORK TASKS
Plans and directs the activities of a large group of professional, sub professional and clerical employees engaged in providing Federal and State grant services to individuals, non-profits, public agencies and private corporations. Establishes operating and administrative policies and procedures for the Office of Community Development (OCD) grant programs to assure efficient program operation. Develops long range objectives and plans for program sections within OCD and initiates implementation of developed plans. Provides for continual monitoring and evaluation of grants, loan programs and projects, making appropriate adjustments to ensure an optimum level of service and adherence to budgets. Reviews Office of Community Development programs, project budgets and financial reports for compliance with funding regulations. Assists in preparing for, and achieving compliance with any local, state or federal audit of services including, but not limited to, HUD, DOE and other agencies. Works closely with other community agencies and the Community Development Citizen's Advisory Council to ensure organization, training and effective program operations. Provides administrative leadership in planning, designing, and evaluating all program components of OCD. Serves as an advocate for programs, disseminates program information, and represents the agency before community groups, boards, committees, the Mayor and the Metro-Council. Develops and updates policy manuals; trains staff on agency policy and procedures. Creates and implements systems that involve staff from the lowest to the highest levels in the decision making process; ensures staff accountability. Assures the obligation and expenditure targets are met as required by performance standards, regulations, grants and contracts.
 
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of municipal accounting, budgeting practices and federal grant programs. Knowledge of public, private or non-profit boards. Knowledge of the development and implementation of employee development plans. Skill in the formulation, preparation and submission of annual budgets. Skill in the use of computer technology. Skill in conducting a community needs assessment and an annual program self-assessment. Skill in establishing and maintaining an internal communication system. Skill in evaluating staff performance, interviewing and hiring. Ability to communicate effectively with staff, students, parents, community, private partners and external agencies, and to make informed, objective decisions. Ability to formulate and implement long-range plans for expansion. Ability to express ideas clearly and concisely, orally and in writing, to groups and to individuals. Ability to establish a framework for collaborative action and involve the community in developing and supporting shared beliefs, values, mission and goals for the program. Ability to maintain confidentiality of program, staff and client information. Ability to demonstrate commitment to the department mission, values and polices in performance of daily duties. Ability to apply good work habits such as punctuality, reliability, preciseness, and dependability in order to effectively complete assigned tasks and contribute to the smooth operation of the department and division.
 
MINIMUM REQUIREMENTS
EDUCATIONAL AND EXPERIENCE
Bachelor's degree in social work, public or business administration, or a related field, and three years experience in the supervision/administration of a social service program; and one year of experience in staff supervision.
 
SUBSTITUTIONS
Any equivalent combination of education and experience.
 
CERTIFICATIONS/LICENSES
Must have a valid Louisiana driver's license at the time of employment and maintain throughout employment in this classification.
 
OTHER JOB ASPECTS
Select positions may require passing a typing (45 words per minute), word processing, spreadsheet, Microsoft Windows proficiency and/or other computer skill test(s). Must have the ability to operate a City-Parish light vehicle or automobile.
 
NOTE:
The work examples described in this specification are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from job performance requirements if the work is similar, related or a logical assignment to the job.