Frequently Asked Questions
The Council Budget Office serves as the division that oversees the review
process for all federal, state and local grants and contracts which are
administered within city departments, although this office does not give
grants. The primary role and mission of the Council Budget Office is to
provide budgeting and financial information to the Metropolitan Council in
an effort to supply council members with information pertaining to issues
and related items on the city's council agenda.
The office consists of a
Council Budget Officer and a Senior Administrative Specialist. The Council
Budget Officer serves in the capacity as Chairman of the Preliminary
Grants and Contracts Review Committees, as well as, the Auto Committee which
reviews policies and usage of employee assigned City Parish vehicles. In
addition, the Council Budget Officer chairs the Investment Committee of
the Retirement Board as well as serving as a member of several other
internal committees such as the Claims Review and Human Resources Advisory
The Council Budget Office coordinates the Metropolitan Council Budget
Hearings which are scheduled in a specific format designated by the
chairman of the Finance and Executive Committee and are televised on the
local government channel-Metro 21. The hearings are held annually to
review the budget for the calendar year of all City Parish departments and
outside agencies which receive general and grant appropriated funding.
This office works on special projects, such as preparing comparison
reports with other city's as well as other specific issues such as fees or
any proposed budget reduction issues.
While the Council Budget Office functions as a internal division of the
City Parish Government, a main objective and responsibility is to assist
other City-Parish departments and outside agencies on a day-to-day
operation with the highest quality of service as we continually strive to
improve all communication efforts.
Frequently Asked Questions
When will the next Grants/Contracts Review
Committee meeting be held?
Generally this question is asked by other
departments or agencies in order to submit grant/contract items for the
committee's agenda deadline and Council agenda deadline. The information
is therefore submitted to members for review. A copy of the meeting agenda
deadline dates is available on the Council Budget Office website.
How would a city parish employee of (department "x") submit
a request for approval to transport another individual in City-Parish
owned assigned automobile?
There are specific guidelines for
filing a request to be considered by the Auto Committee. Only
individuals who are assigned City Parish automobiles have the need to
obtain approval to transport other persons in the vehicle. This must
be done prior to use of the vehicle in any other manner than which it
was originally intended. This information may be obtained through the
Council Budget Office website.
When will (department "x") Council Budget Hearing be
This question is addressed annually by
department heads and outside agency directors. The hearings are
scheduled on several dates dedicated for conducting the hearings and
are televised on the governmental channel-Metro 21. Memorandums are
sent to department heads and outside agency directors relative to
their scheduled date and time.
How much money does (department "x") have ia a specific account
(i.e. office supplies)?
Periodically council districts may
request an accounting of their general fund balances. Having approved
and controlled access to the Finance system, information may be
obtained and presented accordingly.