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Tax Facts Index
TAX FACTS NEWSLETTER
East Baton Rouge Parish |
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Department of Finance |
Vol. 17, No. 3 |
July 2006 |
Casual Sales
Casual sales, also called occasional sales made
by persons who are not engaged in the business of selling personal property, are
not subject to sales tax.
This exclusion of casual or occasional sales does not apply to the sale of motor
vehicles nor to lease or rental transactions.
Sales Tax Reporting -- Required
Record Keeping
The local ordinance and the Louisiana Revised
Statutes both require that every dealer (business) keep and preserve adequate
records of all sales of personal tangible property, purchases, and sales of
services taxable under the law. They must also maintain other books of accounts
that may be necessary to determine the amount of tax due. Records must be
maintained for at least three calendar years, in addition to the current year.
In cases of assessments, waiver of prescription and taxpayer fraud, records must
be maintained for extended periods which will vary depending on circumstances.
Examples Include:
1. Sales Records
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Sequentially numbered sales invoices.
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Daily sales register receipts or tapes which
have been posted to a summary document, such as a sales journal or general
ledger.
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Bank statements.
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Sales invoices posted to a journal or ledger
which distinguish taxable sales and services from non-taxable sales and
services.
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Properly executed exemption certificates on
non-taxable sales and services.
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Bills of lading, delivery tickets or similar
transportation records for sales.
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Any other documentation to support entries on
the sales/use tax return.
2. Purchase Records
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Purchase invoices or other billing documents.
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Purchases posted to a summary document, such
as a purchase journal or general ledger.
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Check register
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Depreciation schedule or fixed assets
register.
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Any other records to support entries on the
sales/use tax return.
3. Tax Returns and Work Papers
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Tax returns filed with the City of Baton
Rouge and Parish of East Baton Rouge.
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Use tax accrual records to show invoices on
which no tax was charged by vendor, but was accrued by the business and
reported on its own tax return.
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Any other records to support entries on the
sales/use tax return.
These guidelines are not all-inclusive and,
depending on the nature of the business, additional records may be required.
Failure to comply with these record keeping requirements is a potential criminal
offense under the Louisiana Revised Statutes 47:337.29 and 47:337.30.
Sales Tax Due Dates
Following are the sales tax due dates for the third quarter
of 2006:
| For the Month of |
Tax Due Date |
Delinquent
Date |
| July |
August 1 |
August 21 |
| August |
Sept.1 |
Sept. 21 |
| September |
Oct. 1 |
Oct. 21 |
Need help? Taxpayers may contact
the Revenue Division by phone or fax to receive assistance between the hours
of 8 a.m. and 5 p.m., Monday-Friday. Taxpayer Assistance:
(225) 389-3084
Fax Number: (225) 389-5369 |
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Taxpayer Topics The Tax Facts
Newsletter is issued quarterly by the Finance Department/Revenue Division.
Our mission is to provide taxpayers with information concerning developments
and policies regarding the collection of local sales and use taxes within
East Baton Rouge Parish. The Revenue Division invites any suggestions,
questions or comments that you would like addressed in future issues of
Tax Facts. Please send these items to:
City of Baton Rouge -
Department of Finance
P. O. Box 2590
Baton Rouge, LA 70821-2590
Attention: Steve Thomas
or send us an e-mail
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Remember to mail your return
early! Returns bearing a U.S. postmark on or after the above delinquent
dates will be assessed penalty, interest, and loss of vendor's compensation.
Department of Finance - Revenue Division
222 St. Louis Street, Room 404
Baton Rouge, LA 70802
Proud Member of the Louisiana Association of Tax Administrators
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